IEEE Tucson Section

Every year, the Tucson Section of the IEEE elects officers to help run the section. We’re always looking for new volunteers to refresh the section and help run meetings and activities.

To that end, here is a list of officer positions that we elect each year. These four officers help guide the section through the meetings and activities that we plan through the course of the year.

If you’re not looking to run for one of these elected positions, you can fill a need in our section in some other capacity. In addition to these positions, we have other at-large positions that are also vital in planning our activities.

Regardless, we need volunteers to put on the meetings and events for the section. There’s so much we can do together. Come join us! Email us at: TucsonIEEE@ieee.org.

Section Chair

The Section Chair manages the operations of the Section to ensure that the best interests of the local members are being met. The Section Chair provides leadership and guidance to other Section volunteers and ensures that the Section activities are focused on increasing member engagement and satisfaction.

The Section Chair represents the needs of Section members by providing feedback to the Region 6 Board of Governors and/or IEEE Organizational Units.

Section Chair responsibilities include:

• Serve as the Chair of the IEEE Section Executive Committee (ExCom)

• Preside at meetings of the IEEE Section Executive Committee

• Prepare slide presentation materials

• Nominate members to fill Section Standing and Ad Hoc Committee Chair positions

• Support Section special activities

• Represent the Section at IEEE gatherings

• Represent the Section at Regional Committee Meetings and vote on issues on the basis of the best interest of IEEE.

The Section Chair leads the Section Executive Committee to review/revise Section activities to ensure that they are in agreement with the MGA Mission, Vision, and Goals.

Section Vice Chair

The Section Vice Chair is responsible for working with the other ExCom members in helping select the topics that will be discussed at Section meetings. Additionally, this individual may work with other ExCom members and the Chairs of the Technical Chapters and/or Affinity Groups, as appropriate, to encourage increasing member engagement and/or consider inputs from the local membership.

If the Section Chair is unable to perform their duties, the Vice Chair’s responsibility will include:

• Preside at meetings of the Section and the Section Executive Committee

• Represent the Section at IEEE gatherings (i.e., attend annual Regional Committee Meeting)

The Vice Chair may also be asked from time to time to provide support for specific section activities.

Section Treasurer

The Section Treasurer prepares, maintains and reports on all financial matters. The Treasurer is an important member of the Section leadership team.

Section Treasurer Responsibilities include:

• Working with the Section Leadership in developing a budget and monitoring adherence to it

• Keeping Treasurer records and financial data up-to-date

• Complying with all applicable local laws and IEEE Guidelines

• Advising Subunits (Technical Chapters/Affinity Groups) within the Section on the proper procedures for requesting and distributing Section funds

• Tracking the accuracy of the amounts of all income and expenses

• Submitting the annual financial report (L50)

• Reporting financial status at the monthly Section ExCom meeting

Additionally, the Treasurer should present the Section/Chapter check register(s) to the Section Executive Committee at least two times during the year for review and approval.

Section Recording Secretary

The Secretary is a steward of the Section’s history and future, bringing critical data to enable ExCom decision making and deliver real value to members who keep the Section engaged, relevant, and sustainable in the long term.

The secretary is the keeper of section documentation. Documentation could include a list of past meeting reports, past Section Officers, agreements/contracts with local organizations, past strategies and plans of the Section, and other important non-financial information (since the Section Treasurer handles the financial and accounting paperwork).

The Section Secretary responsibilities include:

• Scheduling monthly ExCom meeting

• Notifying ExCom members of meetings and upcoming events

• Recording minutes of monthly ExCom meetings, document attendance

• Distributing minutes to the ExCom